How we handle your information.
This notice explains what personal information Spartan Workouts collects when you use this website or get in touch, what we do with it, and your rights under UK data protection law (UK GDPR and the Data Protection Act 2018).
Plain English version: we collect the bare minimum we need to reply to your enquiry and train you safely. We don't sell your data and we don't share it with marketing third parties. Ever.
Who we are
Spartan Workouts is a sole trader personal training business run by me, Coach Spartan, based in Erdington, Birmingham. For any privacy questions, contact hello@spartanworkouts.co.uk or WhatsApp +44 7947 126826.
What we collect
- When you fill in the contact form: your name, email address, phone number (if you provide it), the training goal you select, and anything you write in the notes field.
- When you become a client: health and fitness information you choose to share during the intake (injury history, medical conditions, training goals, measurements), and session notes I keep to plan your programme.
- Automatically: this site does not use Google Analytics, Meta Pixel, or any other tracking or advertising cookies. Standard server logs (kept by the hosting provider) record IP addresses for security purposes only.
Why we use it
- To reply to your enquiry and arrange your free intake session.
- If you become a client, to design a safe and effective training programme, schedule sessions, and stay in touch with you about your training.
- To meet our legal obligations (e.g. tax records, insurance requirements).
Our legal basis
Under UK GDPR, our lawful bases are:
- Consent: when you fill in the contact form, you're consenting to us using your details to reply.
- Performance of a contract: once you book training, we process your details to deliver the service you've paid for.
- Legitimate interests: to keep simple business records.
- Legal obligation: for tax and insurance records, where required.
Health information (e.g. injuries, medical history shared during intake) is treated as "special category" data. We only collect what's necessary to train you safely, with your explicit consent, and we keep it strictly confidential.
Who we share it with
We don't sell your data and don't share it for marketing. Limited sharing happens only with:
- Formspree: handles the secure delivery of contact form submissions to my inbox. Their privacy policy.
- WhatsApp (Meta Platforms): if you choose to message me via WhatsApp, the conversation is governed by WhatsApp's own privacy terms.
- Email provider: my email inbox is hosted by a standard email provider; your messages sit there like any normal email.
- Your physio or GP: only with your explicit permission, for rehab clients where I need to coordinate care.
- HMRC and our insurer: where legally required.
How long we keep it
- Enquiries that don't become clients: deleted within 12 months.
- Client records: kept for the duration of training plus 7 years (HMRC requirement for self-employed records). I review health information annually and delete anything no longer needed.
Your rights
Under UK GDPR you have the right to: access a copy of your data, ask for it to be corrected, ask for it to be deleted, restrict how I use it, object to processing, and withdraw consent at any time. To exercise any of these rights, email hello@spartanworkouts.co.uk. I'll respond within one month.
If you're unhappy with how we've handled your data, you can complain to the UK Information Commissioner's Office at ico.org.uk.
Cookies
This site doesn't use tracking or advertising cookies. Your browser may store a small amount of data locally (such as your light/dark mode preference). This stays on your device and isn't sent to us.
Changes to this notice
If I change how I handle data I'll update this page and note the date below. Material changes I'll also flag to active clients directly.
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